Corporate Social Responsibility
The Birgma Biltema Group believes that a business should operate in full compliance with the laws, rules and regulations of the countries in which it operates, and therefore also expects its suppliers to fully comply with all applicable national and/or local laws, rules and regulations. The Birgma Biltema Group also believes that, in order to advance social and environmental responsibility and business ethics, internationally recognized standards should be taken into account. In alignment with the UN Guiding Principles on Business and Human Rights, the provisions in this CSR Policy are derived from key international human rights standards including the ILO Declaration on Fundamental Principles and Rights at Work and the UN Universal Declaration of Human Rights.
This CSR Policy is made up of 4 sections. Section A outlines standards for Labour, Section B for Health and Safety, Section C for Environment and Section D adds standards relating to Business Ethics.
Biltema is committed to and requires its suppliers to uphold the human rights of employees, and to treat them with dignity and respect as understood by the international community. This applies to all employees including temporary, migrant, student, contract, direct employees, and any other type of employees.
The Labour standards are:
The Birgma Biltema Group shall not allow its suppliers to use any form of forced or involuntary labour. This includes involuntary, uncompensated or trafficked labour, prison labour and all other forms of labour against employees’ freewill or choice. All work must be voluntary and employees shall be hired, free to leave work and terminate their employment in accordance with local laws and regulations. It is strictly forbidden to confiscate or illegally hold any government-issued identification, passport or work permits.
Child labour is not to be used in any stage of manufacturing. The term “child” refers to any person under the age of 15, or under the age for completing compulsory education, or under the minimum age for employment in the country, whichever is greatest. The use of legitimate workplace learning programs, which comply with all laws and regulations, is supported. Employees under the age of 18 shall not perform work that is likely to jeopardize their health or safety, including night shifts and overtime. Supplier must keep records for every employee showing the date of birth.
Working hours shall not exceed the maximum set by local law. A workweek shall not be more than 60 hours per week, including overtime, except in emergencies. All employees shall be allowed at least one day off every seven days.
Compensation paid to employees shall comply with all applicable wage laws, including those relating to minimum wages, overtime hours and legally mandated benefits. Deductions from wages as a disciplinary measure shall not be permitted. In the absence of national legislation on minimum wages and Compensations, Supplier must provide a remuneration that must be sufficient to meet basic needs, in accordance with ILO Convention C131 on Minimum Wage Fixing. Suppliers shall offer vacation time and leave periods that meet or exceed applicable laws and regulations.
There is to be no harsh and inhumane treatment including any sexual harassment, sexual abuse, corporal punishment, mental of physical coercion or verbal abuse of employees, nor is there to be the threat of any such treatment.
Supplier shall not engage in discrimination based on race, colour, religion, ethnicity, age, disability, sexual-orientation, gender, marital status, pregnancy, political affiliation or union membership in hiring and employment practices such as wages, promotions, rewards and access to training.
In conformance with local law, suppliers shall respect the right of all employees to form and join trade unions of their own choosing and to bargain collectively. Suppliers shall respect employees’ right to openly communicate with management regarding working conditions without fear of reprisal, intimidation or harassment.
Suppliers must provide all employees with workplace and accident insurances as required by local laws and regulations.
Suppliers must have a well-established monitoring system with proper records to ensure that justified and unavoidable homework is in compliance with all applicable laws and regulations that offer employees legal protection, work rights and payments.
B HEALTH AND SAFETY
Suppliers must ensure that employees work in a safe environment, and that they are not exposed to chemicals or toxic substances, and are protected from harmful processes. Suppliers must provide employees with the necessary protection equipment.
When required by local law, suppliers must provide employees with specific trainings. No amount should be deducted from the employees’ salary for these trainings or for the protective equipment.
Suppliers shall provide employees with appropriate workplace health and safety information and training. Suppliers shall post Material Safety Data Sheets for any hazardous or toxic substances used in the workplace and properly train employees who will come in contact with such substances.
Suppliers must comply with local laws and regulations concerning environmental protection, hazardous waste and recycling. In particular, any hazardous product and waste must be clearly indicated, stored, handled and taken care in a way that prevents any type of contamination and ensure employees’ health and safety. Suppliers shall avoid air, ground and water pollution.
D BUSINESS ETHICS
Corruption, extortion and bribery, in any form, are strictly prohibited. This includes promising, offering, giving or accepting any bribes in any form.
Suppliers shall respect intellectual property rights. The transfer of technology and know-how is to be done in a manner that protects intellectual property rights and both supplier’s and Birgma Biltema Group’s information shall be safeguarded.
Suppliers shall commit to protecting the reasonable privacy expectations of personal information of everyone they do business with, including suppliers, customers and employees. Suppliers are to comply with privacy and information security laws and regulatory requirements when personal information is collected, stored, processed, transmitted and shared.